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How to enable or disable private link sharing?
How to enable or disable private link sharing?

This article explains how you can disable the Private link sharing feature.

Tamás Párványik avatar
Written by Tamás Párványik
Updated over a week ago

Contents:

What is private link sharing?


Private link sharing is a feature, that allows team members (Workspace Admins, Admins) to share a story map with a link and send it to other trusted contacts. Anyone who has the link may access the information and can view the map in read-only mode. No sign-in required, but the recipient of the link can always sign up and create a new user account to improve the collaboration at any time. You can learn more about invitation and sharing from this article. (share link) If Commenting and discussion over private link access is enabled, the unauthenticated collaborators can also place their comments to the cards. This feature is available from the Standard plan and above.

How to enable Private link sharing?


Please check the following steps to enable Private link sharing:

1. Go to your Workspace, and select Manage story maps from the top navigation bar;

3. Select the story map and click on the ... icon, then select Edit;

4. Under the Visibility tab switch the Sharing story map with private link toggle on;

1. Open the Story map where you wish to enable the Private link sharing feature;
2. Select Share button from the top navigation bar;
3. At More sharing options check the box for Enable sharing story map with private link;
4. You can also enable Commenting and discussion over private link access by checking the box.

During upgrade, you may receive a message that some of the features are still enabled and these might prevent you from subscribing. It is possible to disable this function for each Story map individually.


How to disable Private link sharing?


To disable Private link sharing please follow the steps below:

1. Go to your Workspace, and select Manage workspace from the top navigation bar;
2. Choose Manage story maps from the drop-down menu;
3. Select the story map and click on the ... icon, then select Edit;
4. Under the Visibility tab switch the Sharing story map with private link toggle off;
5. In the popup window select Yes, disable private sharing.

A green banner notification confirms that the Story map is no longer accessible through the private link.

You can also disable this feature directly from your Story map:

1. Open the Story map where you wish to disable the Private link sharing feature;
2. Select Share button from the top navigation bar;
3. At More sharing options uncheck the box for Enable sharing story map with private link;
4.In the popup window select Yes, disable private sharing.


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